Office Administrator- English – Noord-Holland

Our client is an international distributor of chemicals to various industries such as the agro business, pharmaceutical and food industry. Our client is located in the area of Enkhuizen.

Responsibilities/Tasks

The Office Manager will be responsible for overseeing the daily administrative and operational activities of our office. This role requires a proactive individual, excellent communication abilities, and a knack for problem-solving.

  • Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
  • Coordinate office maintenance and repairs, liaising with external vendors and service providers.
  • Handle incoming and outgoing correspondence in a timely and professional manner.
  • Oversee office facilities and ensure a clean, organized, and safe working environment.
  • Implement and update office policies and procedures.
  • Assist with the recruitment process by posting job openings, scheduling interviews, and coordinating candidate communications.
  • Onboard new employees, providing them with necessary information and resources to facilitate a smooth transition.
  • Plan and organize company events, meetings and similar activities
  • Ad hoc projects to support the Commercial Director

Requirements

  • Bachelor’s degree level or similar level gained through work experience.
  • Proficiency in Microsoft Office Suite and other office software applications.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
  • Excellent communication and interpersonal abilities
  • Attention to detail and problem-solving skills.
  • Proactive approach
  • English fluency
  • Dutch skills preferred

Additional information

You will be part of a no-nonsense organization.

Parttime position approximately 16-20 hours/week, Mondays required.

HR Support Administrator – Dutch – Den Bosch

Our client is an international company in Den Bosch.

Responsibilities/Tasks

Exciting opportunity to join the HR Shared Services team of our client in the Netherlands. The HR Shared Services team provides transactional support to employees and managers in the EMEA region across all aspects of the employee lifecycle from hiring through separation. This is a full time position that would be ideal for a candidate who is looking to start a career in HR and gain exposure to HR policies and procedures at a regional level.

  • Local point of contact for employee and manager HR related enquiries through telephony and Case Management System, ensuring timely, quality resolution.
  • Assisting with the documentation to support employee and manager transactions through the HR data management system, for example, new hires transactions, promotions, leaves, separations etc.
  • Maintaining accurate employee records and transferring enquiries to other parties within HR Services or outside of HR Services (HR Business Partner, COEs) as appropriate.
  • Identifying and escalating priority issues and routes to appropriate team for quick resolution.
  • Management of onsite filing and archiving of employee records ensuring adherence to data privacy compliance
  • Support in updating the local intranet with policy updates and local announcements.
  • Working alongside local HR team to support with Netherlands and small headcount countries site activities (engagement, team events, reporting, new hire packages)
  • Assisting with PowerPoint presentations, project status updates, excel files, maintenance of project/task trackers

Requirements

  • Fluency in Dutch (C1)
  • 1 – 2 years’ experience in general administration, HR related experience preferred.
  • Proven ability to operate in large multi-national diverse environment with face to face and virtual interaction
  • Ability to flex between a range of tasks
  • Excellent time management and organisational skills
  • Ability to work on own initiative with limited supervision
  • People person with ability to positively influence without authority to get the best result for the customer, the team and the business
  • Flexibility in adapting to meet the needs of the business
  • Must be able to be onsite 3 days per week and as required for team events

Logistiek Planner – Almere

Een internationale organisatie die industriële machines en componenten ontwikkelt, produceert en verkoopt.

Main tasks

  • Het zo snel mogelijk vertalen van een verkoop order tot uitlevering.
  • Het aanvragen en bestellen van onderdelen.
  • Indien nodig uitbesteding regelen tegen kortste levertijd
  • Het beoordelen van aanbiedingen op prijs, kwaliteit en levertijd.
  • Het plaatsen en opvolgen van inkooporders.
  • Het bewaken van levertijden (incl. binnenkomende transporten)
  • Het bepalen, beoordelen en bewaken van leveranciers op basis van bestaande afspraken, prestaties, prijzen, etc.
  • Het begrijpen van technische tekeningen.
  • Het beheersen van materiaal voorraadhoogte gebaseerd op budget en verbruik.
  • Het nemen van zogenaamde ‘make or buy’ beslissingen.
  • Het zorgen voor de juiste documentatie ten behoeve van het inklaren van goederen.

Requirements

  • 1-2 jaar werkervaring in een soortgelijke functie
  • Goede beheersing van de Nederlandse taal in woord en geschrift
  • Goede beheersing van de Engelse taal in woord en geschrift
  • Minimaal MBO werk- en denkniveau
  • Technische kennis en inzicht
  • Affiniteit met logistiek en expeditie
  • Zelfstandig kunnen werken
  • Een klantvriendelijke en servicegerichte instelling
  • Goede communicatieve vaardigheden
  • Bekend met PC en ERP systeem

Logistiek Administratief Medewerker – Almere

Een internationale organisatie die industriële machines en componenten ontwikkelt, produceert en verkoopt.

Main tasks

  • Boeken en inplannen van uitgaand transport
  • Administratieve voorbereiding verzendingen/verschepingen
  • Het opstellen van exportdocumentatie en vracht documentatie
  • Eerste contact intern/extern over verzendingen/ verschepingen
  • Administratief binnen boeken van goederen
  • Factureren van orders
  • Verwerken van tellijsten
  • Archiveren

Requirements

  • 1-2 jaar werkervaring in een soortgelijke functie
  • Goede beheersing van de Nederlandse taal in woord en geschrift
  • Goede beheersing van de Engelse taal in woord en geschrift
  • Probleemoplossend vermogen: je moet in staat zijn om creatief te denken en problemen op te lossen.
  • Communicatieve vaardigheden: je mverschillende mensen.oet klantgericht zijn en goed kunnen communiceren met
  • Planning- en organisatietalent: In staat zijn om plannen te maken en taken te coördineren

Logistics Administrator- Dutch & English – Almere

An international company that develops, produces and sells industrial machinery and components.You will become a pivitol part of the logistics process.

Main tasks

  • Booking and scheduling outbound transportation
  • Administrative preparation of shipments/shipments
  • Drafting export documentation and freight documentation
  • Initial contact internally/externally regarding shipments/shipments
  • Administrative booking of goods internally
  • Invoicing orders
  • Processing inventory lists
  • Archiving

Requirements

  • 1-2 years of work experience in a similar role
  • Good command of the Dutch language in speech and writing
  • Good command of the English language in speech and writing
  • Problem-solving skills: you must be able to think creatively and solve problems.
  • Communication skills: you must be customer-oriented and able to communicate effectively with different people.
  • Planning and organizational talent: Ability to make plans and coordinate tasks

Order Desk Administrator – English – The Hague Area

The Order Desk is a part of the Supply Chain Team located in Zoetermeer. You will be part of a team of 6 professional people with diverse backgrounds and experience, who value accurate, hard-working colleagues with a great sense of humor. In this role you will oversee the complete Order to Cash process – from orders to deliveries. Moreover you will have a lot of internal contact with various departments in a growing company.

Please note: This role is in-office with hybrid working (no remote options)

Main Tasks

  • Order processing – ensure that all data is correct including pricing, master data, order conditions and shipping instructions
  • Administrative tasks – handle Returns/RMAs processing, credit/debit notes, credit card payments, and customer claims
  • Liaising with other departments including Finance, Customer Success, Warehouse/Logistics and Sales to ensure timely and correct deliveries

Requirements

  • Excellent English communication skills (extra European languages are a plus)
  • Ability to switch between tasks effortlessly and work under (some) pressure
  • Recent & relevant work experience
  • Proficiency with ERP software
  • Proficiency with Microsoft Office, including Excel
  • Positive attitude and a good dose of humor
  • Team player who can work cooperatively
  • Detail oriented
  • At least an MBO degree
  • Good common sense
  • You live within travel distance from Zoetermeer, since we are looking for someone to start as soon as possible
  • You have EU citizenship, or a valid work and residence permit for the Netherlands

Additional information

  • This role is possible fulltime or part-time (32-40 hours/week) and initially for one year